Overall Programme

Sunday 23rd April: Monday 24th April: Tuesday 25th April: Wednesday 26th April:
Leadership Workshop Part 1 Leadership Workshop Part 2 Conference and Dinner at the MCC Conference at the MCC
Financial Reporting Workshop
Communications Skills Workshop
Registration at the MCC
Networking Reception at the MCC

EARMA have organised the following professional pre conference workshops:

1. Leadership in Research

Delivering Excellent Research Management and Administration

April 23-24 2017 – Grand Hotel Excelsior Malta

The purpose of the seminar is to help participants develop the skills they will need to be effective leaders in a research office environment.

You will network with colleagues from some of Europe’s most outstanding research institutions. The outcome of the seminar is new knowledge, documented and shared among the participants. The seminar aims at enabling you to tackle some of the most pressing challenges for you as head of a research office.

Who should attend: Leaders and future leaders of ‘research offices’, ‘grants offices’ ‘sponsored programme’ offices, more generally are the key target group; this group includes key relevant staff in research organisations (universities, research institutions), research councils and funding agencies. Typically, they will have worked in research administration and management for 7 years or more.

The seminar focusses on three main themes:

Research Administration Services

Many research administration services are considering reorganization to meet new challenges in both political and funding landscapes. High quality support services can (and must) be organised differently, depending on the context and organisational culture of the institution. Some of the questions we will try to address are;

How do you develop dynamic and forward looking services that suit your organisation’s requirements?

How do you identify strategic opportunities for your institution?

Presenters and participants will explore, different models of support services, tools for analysing services, such as benchmarking and indicators, will be presented.

External Research Benchmarking

Excellent research support requires engagement in developing strategies for profiling and focusing of the research activity at your institution. This entails working closely with the academic leadership and staff, balancing different roles and using tools and techniques that supports the leadership and researchers to develop projects and applications that contributes to meet the academic objectives of the institution. How to prepare for strategic research reviews and what are the relevant tools and techniques?

Open Science and its relation to societal impact of research

Open Science is the new kid on the block. What are the challenges for the Research Office and how is the concept of open science linked to the increased focus on societal impact of research? Presenters will give us updated insight behind the headlines and the group will work on how this field might change the way we work, strategically and practically, to support the research activity/our researchers in the future.


Day 1 Sunday April 23, 2017:

11:00 – Welcome Jan Andersen, Technical University of Denmark, EARMA Board
11:15 – Setting the scene – Introduction to the seminar and presentation – Dr Peter Hedges, Head of the Research Office, University of Cambridge, UK
12:30 – Networking lunch
13:30 – Keynote on Research Administration Services Dr. John Donovan, Dublin Institute of Technology, IE, EARMA Chair
14:00 – Group work
15:00 – Coffee break
15:30 – Keynote on External Research Benchmarking – Dr. Peter Hedges, Head of Research Office at University of Cambridge, UK
16:00 – Group work
17:00 – Off time
20:00 – Networking dinner

Day 2 Monday April 24, 2017:

09:00 – Keynote on Open Science and its relation to societal impact of research – Associate Professor David Budtz-Pedersen, Aalborg University Copenhagen, DK
10:00 – Group work
11:00 – Coffee break
11:30 – Group work
12:30 – Lunch
13:30 – Plenum discussion and sharing of findings
14:30 – Evaluation and further process – Ragnar Lie, Oslo University, EARMA Professional Development Working Group
15:00 – END

Registration: The program is open to all in the target group described.

Cost: €650 plus VAT at 18% = €767: includes registration fee, lunches on the first and second day, dinner, outcome report.

The outcome of the seminar will be documented in a publication.

The seminar takes place one day before the EARMA 2017 Annual conference at Malta. The content of the EARMA conference will be relevant for those signed up for the EARMA-Leadership certificate.


2. Full Day Financial Reporting for H2020 Programmes

H2020 Financial Rules in theory and in practice.
Detailed introduction to financial rules for H2020; financial project management:

Monday 24th April, 09.00 – 16.00

  • Basic facts, definition of the budget, importance of the resources;
  • Reimbursement models; Forms of Costs
  • Eligible and Non-eligible costs with comparison and all exceptions; Direct/Indirect Costs;
  • Personnel Costs calculations – showing the possible ways;
  • Subcontracting and Third-party Articles (Article 11-14)
  • Equipments, Travel costs, Consumables, other costs vs. Overheads and subcontracting;
  • Indirect costs calculation;
  • Funding Rates and EC payments;
  • Guarantee Fund;
  • Certificates on Financial Statements,

Workshop Faculty: Dr Gabor Kitley and Ms. Krisztina Toth, Europa Media


3. Communication Skills for European Research Administrator

Monday 24th April, 09.00 – 16.00

By the end of the workshop, participants will:

  • Understand the scope, rights and responsibilities that build the core of effective Communication in Research Administration.
  • Appreciate the roles that academic, research manager and administrator and institutions play in the communication process.
  • Gain insight into different aspects of individual work-life-balance.
  • Have had the opportunity to discuss challenges and issues in their own institutional practice.

Workshop Faculty: Rebekka Steinmann, Technische Hochschule Nürnberg, Germany

EARMA Annual Conference DRAFT Programme as of 1st March 2017

N.B. This programme is subject to change. Download the pdf here 

(WORKSHOPS, see above)



18:00-18:10 Reception: Welcome by Pro Rector, University of Malta, Sacra Infermeria
18:10- 20:10 NETWORKING RECEPTION, facilitated by Sean Weafer, Sacra Infermeria



1 Pre-Award: Proposal Development and Funding Opportunities 2 Post Award: Grant Management 3 Professional and Career Development; Transferrable Skills 4 Post-Award: Research Strategies and Policies, the Global Dimension and Collaboration with non-Academic Partners 5 International Collaboration and Funding 6 Sponsors/ EARMA


Welcome and opening addresss by Hon. Parliamentary Secretary Chris Agius
(Parliamentary Secretariat for Research, Innovation, Youth and Sport), Republic Hall
Panel Debate
Panel Debate: Negotiating Research: What is the Best Deal for European Research Republic Hall. Facillitated by Sean McCarthy, Hyperion. Panelists: Christina Miller, UKRO Director, Peter Fisch, independent expert, formerly EC); Thomas Estermann (Director, Governance, Funding & Public Policy Development at EUA); Dr. James Foden(Director of R&I Programmes Malta Council for Sciene and Technology)



1 Pre-Award: Proposal Development and Funding Opportunities 2 Post Award: Grant Management 3 Professional and Career Development; Transferrable Skills 4 Post-Award: Research Strategies and Policies, the Global Dimension and Collaboration with non-Academic Partners 5 International Collaboration and Funding 6 Sponsors/ EARMA

Coffee Break, Sacra Infermeria

Parallel Sessions 1
Preparing Your Researchers for Ethical Approval. MR. ISIDOROS KARATZAS
European Commission, MA Grima Hall
The 3-in-1 Horizon 2020 Financial Checkpoint Essentials, Mr Yoram Lev-Yehudi, Managing Director Beacon Technology, Temi Zammit Hall Hiring the Right Staff to Negotiate Research:   From Position Description to Candidate Selection Ms. Barbara Gray, East Carolina University, David Bruce Hall Bumpy road from idea to market in H2020 proposals: US perspective, Mr Lance Leverette, Industrial Market Research Analyst USA, Vasalli Hall Do we need ‘perfect proposals’? *T1. Peter Fisch, Independent expert (formerly European Commission), Republic Hall Funding strategies and the funding model canvas, ttopstart academy, Patrick de Boer, MSc, Partner of ttopstart,
Andree Schram, PhD, Senior Consultant at ttopstart, Sponsored Session, La Cassiere Hall

Lunch break, Sacra Infermeria


Parallel Sessions 2

The future of EU Funding – Key issues for universities *T4. Thomas Estermann (Director, Governance, Funding & Public Policy Development at EUA), Republic Hall Horizon 2020 legal framework – the modified DESCA model for Marie Sk.-Curie Actions, Mr. Christian Jäger, University of Freiberg
Mr. Siegfried Huemer, Vienna University of Technology, Temi Zammit Hall
The Research Administration Profession in Small Island States and Small Jurisdictions, Mr. Christian Bonnici, University of Malta, La Cassiere Hall Demystifying Joint Programming. Jörg Niehoff, European Commission, MA Grima Hall Reducing Administrative Burden While Improving Information Quality. David Baker, Executive Director, CASRAI, Vasalli Hall EARMA addresses diversity – the CD Working Group, David Bruce Hall
Parallel Sessions 3
Crowdfunding – an alternative to research funding cuts?   Dr. Pasi Sihvonen – University of Helsinki, Dr. Matias Partanen – University of Helsinki, Temi Zammit Hall Where next for open access in Europe? Mr. Rob Johnson, Research Consulting
Mr. Pablo De Castro, University of Strathclyde, MA Grima Hall
Hard kicking soft tools for optimal matchmaking Ms Jane Lykke Boll, University of Copenhagen, David Bruce Hall International collaborative research and the role of associated countries (2) Ms Charlotte Geerdink, European Advisor for Innovation, SwissCore, Mr Yngve Joseph Foss, Head of Office and IGLO Chair, Research Council of Norway, Brussels Office, Christina Miller, UKRO Director, Republic Hall European Research and Innovation Centres in Brazil, China and USA – the step ahead on the cooperation and internationalization of European research and innovation. Dr Markus Will, Fraunhofer IPK, Dr Sara Medina, SPI, Vasalli Hall Idox Sponsored Session, La Cassiere Hall

Coffee Break, Sacra Infermeria

Parallel Sessions 4
Marie Skłodowska-Curie actions – Individual fellowships: young researchers’ future is a big deal to EU   Mrs. Laura Paternoster – University of Trento, Dr. Mario Roccaro (EC), Mr. Epaminondas Christofilopoulos – Praxi Network, Republic Hall Lower success rates in Horizon 2020 – the RMA perspective, pains and remedies, Ms Katrin Reschwamm, Eurelations AG, Mr Yoram Bar-Zeev, Beacon, Ms Annika Glauner, EU GrantsAccess, Dr Mohammed Belhaj, University of Gothenburg, Mr Bruno Wöran, Merinova, Vasalli Hall When to Say No and How to Say It: Turning Negative Situations into Positive Results Mr Robert Andresen, University of Wisconsin-Madison, La Cassiere Hall A value proposition model for research management and administration; using it in practice Dr. Olaf Svenningsen, DARMA, MA Grima Hall Applying for NIH Grants by Non-US Organisations – Lessons Learnt, Mr Yoram Lev-Yehudi, Managing Director Beacon Technology, Temi Zammit Hall Research Management Associations in small countries – challenges and opportunities, various speakers, David Bruce Hall

Conference Dinner at the Mediterranean Conference Centre

DAY TWO Wednesday April 26th

Business as Usual? Framework 9 and the Future of the West, William Cullerne Bown, founder and executive chairman of *Research (parent company of *Research Professional).” Republic Hall

Coffee Break, Sacra Infermeria



1 Pre-Award: Proposal Development and Funding Opportunities 2 Post Award: Grant Management 3 Professional and Career Development; Transferrable Skills 4 Post-Award: Research Strategies and Policies, the Global Dimension and Collaboration with non-Academic Partners 5 International Collaboration and Funding 6 Sponsors/ EARMA
Parallel Sessions 5
The ultimate RA support system for ERC candidates Ms. Yasmin Wachs – Beacon Tech Ltd, Mr. Yoram Bar-Zeev – Beacon Tech Ltd, MA Grima Hall Internal invoicing – nightmare or challenge? How to follow internal rules and national law while administering an EU project, Ms. Sussi Mikaelsson, Umeå University
Mrs. Malin Ceder, University of Gothenburg
Mrs. Carina Forsberg, Umeå University, David Bruce Hall
RAAAP: Research Administration As A Profession   Dr Simon Kerridge, University of Kent, Vasalli Hall Bridging the Gap between Research Development and Research Administration Ms Jennifer Ponting, Harvard University, La Cassiere Hall The Profile of Successful Organisations in Horizon 2020   *T3. Sean McCarthy, Hyperion, Republic Hall Widening Participation and Excellence, new frontiers. Magda De Carli, Head of Unit, European Commission, Zygmund Krazinski, Director of NCP, Poland, Katarzyna Walczyk-Matuszyk, Deputy Director, H2020 Poland, Nadine Catillo, Director Policy and Strategy Unit, H2020 NCP, Malta Council for Science and Technology, Temi Zammit Hall


Parallel Sessions 6
Experience the novel Impact Canvas tool Ms. Leena Köppä – Tampere University of Technology, Ms. Stina Boedeker – University of Tampere, Dr. Jörg Langwaldt – Tampere University of Technology, David Bruce Hall H2020 Financial Reporting – latest retroactive changes in the Model Grant Agreement, Dr. Poul Petersen
University of Copenhagen, Temi Zammit Hall
Comparative Approach to Impact   Helen Lewis, Director of Research and Enterprise at the University of East Angli, Mr Liam Cleer, Dr Anna Augustyniak, MA Grima Hall Untangling the European Funding Landscape, Christine Miller, UKRO Director, Republic Hall Collaboration with Japan Dr. Olga Gritsai, University of Amsterdam
Ms. Yoshie Kawahito, Osaka University
Prof. Nobuo Ueno, Japan Society for the Promotion of Science (JSPS) London
Ms. Kumiko Nakayama, Japan Science and Technology Agency (JST) Paris Office, Vasalli Hall
Using Research Professional – a practical example, La Cassiere Hall

Lunch break, Sacra Infermeria

14:00 -15:00
Parallel Sessions 7
Clinical Trials and Horizon 2020: Squaring the circle Mr. Yoram Bar-Zeev – Beacon Tech Ltd, Ms. Yasmin Wachs – Beacon Tech Ltd, David Bruce Hall Privacy in research: asking the right questions, Mrs. Esther Hoorn
University of Groningen, MA Grima Hall
Certified Research Manager – an added value? Mr Jakob Feldtfos Christensen, Aarhus University, Mrs Esther Philips, Leiden University, Dr Evelina Brännvall, Luleå University of Technology, Dr Ignasi Salvadó Estivill, Universitat Rovira i Virgili, Republic Hall


From Valletta to Delphi, from Europe to China, an insight in foresight! Mr Epaminondas Christofilopoulos, Foundation fo Research and Technology Hellas, Temi Zammit Hall What European Researchers should be aware of when receiving US federal funds Mr. Nicolas Schulthess, ETH Zurich
Ms. Jennifer Ponting, Harvard University, Office for sponsored Programs
Mr. Robert Andresen, University of Wisconsin-Madison, Vasalli Hall
TR Clara Sponsored Session, La Cassiere Hall
15:10 -16:00
Parallel Sessions 8
Third country STI collaboration under Agenda 2030 with low and middle income countries. **T5 Mrs. Marjolein Van Griethuysen – Erasmus University Rotterdam, Other speakers to add, MA Grima Hall Communicating the impact of your institution or project, Dr. Dan Csontos, Elevate Scientific
Ms. Lucía Arévalo, EURECAT (Technology Centre of Catalonia), David Bruce Hall
Future-proofing the profession: developing RMAs’ careers, Ms Tania Tambiah, RMIT University, Temi Zammit Hall The influcence of politics on the research agenda – or unanticipated change events; Agatha Keller, ETH Zurich, Dr Simon Kerridge, University of Kent, Republic Hall Brazil: Steps forward to H2020! Brazilian co-funding schemes to further enhance cooperation between the EU and Brazil in research & innovation.Mrs. Berna Windischbaur, FFG-Austrian Research Promotion Agency
Mr. Julio Cesar Imenes, FINEP
Ms. Chiara Davalli, EBN – European BIC Network, Vasalli Hall
Worktribe Sponsored Session, La Cassiere Hall

Coffee Break, Sacra Infermeria

16:40 – 17:20
Parallel Sessions 9
Coaching Researchers to Write Successful Grant Proposals, Dr. Robert Porter, Republic Hall Setting up a research project management team: aims and challenges, Dr. Floora Ruokonen,
University of Helsinki
Dr. Riikka Raitio,
Aalto University
Dr. Tuija Heikura,
Aalto University, MA Grima Hall
The Blended Professional in Academia: bringing them further, Dr Mirjam Siesling Tilburg University, Dr Aygen Kurt-Dickson London School of Economics and Political Science, David Bruce Hall. Beyond TRL 7: A Research Manager’s Guide to Impact   *T1 Dr. Stephen Webb
RTDS Group, Temi Zammit Hall
International Research Partnership Grants To Facilitate Global Networks, Leverage New Funding And Advance Research And Innovation.
Mr. Drew Knight, University of Waterloo, Canada, Vasalli Hall
Free access to Research Infrastructures RICH Sponsored Session, La Cassiere Hall

Closing Session, Republic Hall

1 Pre-Award: Proposal Development and Funding Opportunities 2 Post Award: Grant Management 3 Professional and Career Development; Transferrable Skills 4 Post-Award: Research Strategies and Policies, the Global Dimension and Collaboration with non-Academic Partners 5 International Collaboration and Funding 6 Sponsors/ EARMA