Presentation formats

Presentation formats

Standard Presentation

The format is the more traditional format and consists on one (two) speakers and allowing for questions and answers. This is a suitable format is if the participants need updates on current issues or to receive new information. There are three specific types of presentation:

Oral Presentation: The majority of the programme sessions will be parallel which oral presentation submissions will be considered for.

Plenary session: These are mostly initiated by the ACPC and/or board. Plenary sessions are stand-alone sessions.

Keynote session: These are either conference keynotes (again usually initiated by board) or Parallel Keynote sessions which will usually be the first topic within a Parallel Session.

If you think that your topic is worthy of consideration for a plenary please contact the EARMA secretary.

Length of a standard presentation can be: 55 min + 5 min Q&A or 25 min +5 min Q&A

Panel Session

Focuses on stimulating an interactive discussion with the audience. Two or three speakers give their (opposing) views on a certain topic and discuss their opinions with one another and the audience, under the guidance of a moderator. It is recommended that approximately 30% of the session is dedicated to questions and answers, discussions or other formats that encourage audience participation. One submission per panel session to be submitted detailing the topic and all panelists.

Length of a panel session should be 60 min or 30 min (Q&A included).

Fifteen Minute Discussion Tables 

Within an hour time slot there will be a maximum of four round table ‘presentations’. Each table will be hosted by the “presenter”. Host presenters need only have a question and some expertise in that area; conference delegates will choose a table to start at and spend 15 minutes there; after 15 minutes all the delegates will rotate round to the next table, and so on until all the tables have been visited.

Each fifteen minute session will comprise a 2 minute introduction of a theme, problem, or issue, by the host presenter, who will then moderate an open discussion for the remainder of the fifteen minutes. Each host presenter will cover the same topic up to four times in the session with different groups of delegates. It is sensible to have a supplementary question ready to stimulate debate.

Delegates do not need to prepare for these sessions, just to be ready for quick wide-ranging discussions and remember who they would further like to talk to afterward in the coffee break and beyond.

Many presenters find it useful to prepare and bring printed copied of an A4 information sheet as a take-away for delegates. But there is strictly no PowerPoint.  A concrete problem or case studies are most suitable for this format.

Length of each discussion table presentation is max 15 min (2 min presentation of the topic+ 13 min discussion).

Pecha Kucha 

A Pecha Kucha (see: is a very short (6 minutes and 40 seconds) presentation format with exactly 20 slides shown for 20 seconds each (and set to automatically advance!).

It is a very dynamic and exciting style of presentation that takes a lot of planning - there is no time to waste - you need to know exactly what you want to say, and what information (not much!) you want on each slide.

Practicing beforehand is imperative! We will group a number of Pecha Kuchas into a single one-hour session and leave some time for questions at the end.

Sponsored Session

Some sessions may be sponsored and this will be clearly indicated if applicable. Sponsored sessions are not advertorials of the product but a genuine contribution to the debate on RMA.

Length of a standard presentation can be: 55 min + 5 min Q&A or 25 min +5 min Q&A


Some topics can be best explained by an A0 poster on which an idea, new insight or process is presented. Posters should be designed in an attractive way in order to appeal to the audience. The main poster session will be held after lunch on the first day of the conference. Poster presenters should be by their posters then, but also any other break time to discuss their posters. Posters will be placed at a central spot at the conference venue and a vote for the best poster will be held.

Other formats 

Other innovative methods of presenting and outlining a session are welcomed and encouraged – for example questions and answers, interactive games, illustrating with film, etc. please indicate in your abstract. Any special technical or other requirements should be clearly indicated in the topic submission. We cannot guarantee meeting any requirements unless fully stated in the proposal. Note that the requirements should not generate additional substantial costs for EARMA. Closed session as per the below may also be considered in this category:

Closed Session: This is normally only for meetings which EARMA agrees to host. Such sessions should be submitted under “Other”. Whilst these meetings will not be subject to the normal selection procedure, EARMA reserves the right to refuse a closed session where it is not relevant to the needs of the Association. A typical example of a closed session is a meeting of INORMS or the Leiden Group