REGISTRATION GUIDELINES

 

All participantds must Create an Account and register via Online Registration Form. Please read these instructions and guidelines carefully to complete your registration.

Each participant will receive a Registration Number by email after completing a registration via the Online Registration Form. The preferred method of payment is by online card payment. As for payments completed by bank transfer, please proceed with the payment transfer only after receiving your registration number. Payment by bank transfer must include the registration number and participant’s name in the payment details.

Registration Fees

Member*

Non-member

EARMA Digital Package including the Digital Conference**

545,00 €

985,00 €

EARMA Digital Conference ONLY

350,00 €

750,00 €

NCURA – EARMA Digital Conference ONLY

350,00 €

N/A

(*) To apply for a discounted EARMA member fee, your membership has to be valid before the meeting starts. In case you need to renew your membership or become a member, please send an email to: earma@earma.org

(**)What is the EARMA Digital Package?

You will get full access to around 40 hours of live events throughout 2021 including the EARMA Digital Conference 2021. Read more and view the action-packed schedule here.

Registration fees are set as final. Participants/recipients of the service from the EU with a valid VAT number are subject to the reverse charge system. VAT is shifted to the recipient, under article 44 and 196 EU VAT Directive. A valid VAT Number will be requested and validated during the online registration process.

Registration Fee Includes

  • Access to two digital rooms over 5 days.
  • 30 slots of programme including 2 keynotes from the commission (Signe Ratso, Deputy Director-General, DG Research & Innovation DDG3 and Jean-David Malo, Director, DG Research & Innovation European Innovation Council Task Force) and a panel on widening.
  • Evening programme for networking and fun.
  • A month access to all presentations in the repository.
  • Close to 100 presentations by the RMA community to the RMA community.

Confirmation

Each participant will receive a registration overview. To view the status of your payment click the Online Registration Form

Group Registrations

Group registrations can be processed online under one email address identification; you will be able to add each participant under the same invoice at the end of the registration. When registering more than ten persons under one company identity/invoice, please send e-mail to registration@earmaconference.com to confirm the preferred invoicing settings and inclusions.

Payment Options

Registration fees are collected on behalf of EARMA by CZECH-IN s.r.o., 5. května 65, CZ-14021 Prague 4, Czech Republic. All fees are to be paid in EUR, free of all bank charges. The preferred method of payment is payment by card online via our secure payment gateway: Saferpay – Payment Solution by SIX Payment Services

Online payments service provider – Saferpay.

Accepted Credit / Debit Cards

In the unlikely event of a rejected on-line credit/debit card payment, the delegate is recommended to return to his/her registration online and try to process the payment again. Should the payment issue persist, the participant is advised to contact the card issuer/bank first to check for any potential block on the online transaction. If so, once this is removed it will be possible to pay via the online payment gateway.

By Bank Transfer

To ensure your registration is valid, please make sure that any payment made by transfer is free of all bank fees and transfer charges. Please also ensure that the registered participant’s name and Registration Number are clearly stated in the bank transfer. Payments received without such details (Name, Registration Number) cannot be easily identified and may not be valid.

Payment by bank transfer is available until 1 April 2021. After this date, all payments can only be done by credit/debit card.

  • Beneficiary: CZECH-IN s.r.o., 5. května 65, CZ-14021 Prague 4, Czech Republic
  • Bank: KB a.s., Na Příkopě 33, CZ-11000 Prague 1, Czech Republic
  • Account number: 51-0903490207/0100
  • IBAN: CZ5901000000510903490207
  • SWIFT/BIC: KOMBCZPPXXX
  • PAYMENT REFERENCE: FULL NAME/ REGISTRATION NUMBER

Final Invoice

In the event that you require a payment invoice, and the registration and payment confirmations do not cover this, a final invoice will be provided to the participants only upon request. The Secretariat will not send this document automatically. Please contact us to ask for your final invoice if required at registration@earmaconference.com

The final invoice will be issued based on details provided during registration (step Contact/Invoice details). Any changes of these details (address, VAT number etc.) are only possible within 3 days from the date of registration and is subject to the 15 EUR administration fee.

Cancellation / Refund Policy

Cancellation of Registration

  • Until 15 March 2021 – free of charge
  • From 16 March 2021 until 30 March 2021 – 50% of the fee will be refunded
  • From 31 March 2021 – no refund can be processed

General Cancellation Conditions

  • All cancellations must be notified in writing (by email ) to the EARMA Secretariat – C-IN and cannot be done online or over the phone
  • Requests for refunds made after 31 March2021 will not be considered

CANCELLATION OR MODIFICATION OF THE CONGRESS DUE TO FORCE MAJEUR

In the event of a force majeure situation, EARMA. without prior notice, has the right to alter or cancel the conference. Any occurence would be communicated as soon as reasonably possible from the decision time. Force majeure includes any circumstance beyond the reasonable control of EARMA which prevents or impedes the realisation of the conference. This includes but is not limited to, government action, war or hostilities, riot or civil commotion, plague or other epidemic such as SARS, bird flu, earthquake, flood, hurricane, cyclone, fire or other natural physical disaster, explosion, accident or breakdown, strike, lack of the usual means of transportation or terrorism. EARMA. shall not be liable for any direct or indirect, incidental or consequential damages, losses, expenditures or any other inconveniences or costs caused by such modification or cancellation of the conference. Furthermore, registration fees will be reimbursed in accordance to the EARMA cancelation policy.

Data Privacy and Security

The European General Data Protection Regulation (EU GDPR) entered into force as of 25 May 2018 and it involves some additions to data protection.

We take your privacy very seriously and in order to comply with GDPR consent requirements, we need you to confirm that you agree with our new Privacy Policy during the process of creating the account in our system. You can view it here

After creating your user account in our system, you can manage your information, protect your privacy and security via our Online Registration Form that is now fully GDPR compliant.

Feel free to contact us with any questions in regards to the Privacy Policy, Data Protection and GDPR in general by an email or by phone +420261174301.

Contact Information

For any questions you may have in relating to registration please do not hesitate to contact the EARMA Conference Secretariat on registration@earmaconference.com

EARMA 2021 Secretariat: C-IN, 5. kvetna 65, 140 21 Prague 4, CZE | tel.: +420 261 174 301
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