Tuesday March 26th
Wednesday March 27th

EARMA LEADERSHIP EVENT for a maximum of 25 participants

Member fee: 730 euro + vat 22%
Non Member fee: 970 euro + vat 22%

Access: Open to public




Purpose of the event: Being a research leader requires excellent research support to enable the best researchers to flourish and grow. Therefore, both day-to-day challenges and more strategic considerations can stand in the way for reaching that target. With this Leadership in Research Event, we will target some of these issues and through keynote presentations and group work building on sharing of experience and best practice give effective ways to navigate in an environment of contradicting goals and directions.

Main topic: The field of Open Science has evolved from being primarily for specialists such as librarians and bibliometrists, to describing a much broader view on how to do and disseminate science. Open Science will part of the Horizon Europe’s DNA. “Plan S” and open data are just two of a whole set of interlinked processes within Open Science, that our institutions are faced with. To make sense of where we are heading and prepare for it at the universities, research support services has to take all aspects of Open Science into consideration. Hence, this year’s Leadership Event’s will focus on Open Science and Horizon Europe.

Participants: Managers and leaders from research, grants or sponsored programme offices at research organisations like universities, research institutions, research councils and funding agencies. The group will consist of up to 30 people including key leaders from Europe and beyond.

Professional development: Both newcomers and former participants will gain valuable experience either building on top of previous Leadership Events or establishing a foundation for becoming a professional Leader in Research. The program will be aligned with a future certification program in Leadership in Research.

Moderation team: This is a tailor made, one of a kind event developed by experienced EARMA leaders based on the experience of previous EARMA leadership events.

  • Jan Andersen (Technical University of Denmark)
  • John Donovan (Dublin Institute of Technology)
  • Ragnar Lie (Universities Norway)
  • Evelina Brännvall (Luleå University of Technology)

 A survey will be sent out in advance to adjust the program to expectations and topics raised by the participants.

NOTICE: This is a draft programme and subject to change. EARMA reserves the right to change the programme as it sees fit leading up to the event.



Venue: Hotel I PORTICI, Salone Delle Feste, BOLOGNA (Different from main conference centre) https://www.iporticihotel.com/


Tuesday March 26

11:30 Registration open
12:00 Welcome and introduction 
Jan Andersen, Technical University of Denmark
Evelina Brännvall, Luleå University of Technology
12:30 Lunch with the EARMA Board
13:30 Keynote presenters and panel:
– Jennifer A. Ponting, Research Administration and International Compliance Professional, Harvard University
– Stefania Elisabeth Grotti, Head of Research Office, Politecnico di Milano “Developing future-ready research offices”
Chair: Ragnar Lie, Universities Norway
14:30 Presentation of outcome of last year Leadership Event Peter Scott, University College Dublin; Johanna Krappe, Turku University of Applied Sciences
Chair: Dr. John Donovan, Dublin Institute of Technology
15:00 Workshop
  Leaders in Research challenges:
a. Handling a buffet of tasks in the research office; Long term strategy/ahead of the curve, – and coping in the short term
b. How to prioritize?
c. What are the essentials, and getting time to do them
d. Managing up
Facilitators: Jan Andersen, Technical University of Denmark and Evelina Brännvall, Luleå University of Technology
17:00-19:00 Train your presentation performance
Dorte Koch, MA in Adult Education and H.R, Voice Teacher
20:00 Networking dinner at Hotel Portici


Wednesday March 27

09:00 Keynote presentation and discussion:
– Prof. Dr. Ludovic Thilly, Chair of the Coimbra Group Executive Board “Defining and measuring impact of research: an interdisciplinary and inter-sectoral approach in the age of Open Science”
Chair: Ragnar Lie, Universities Norway
10:00 Workshop
  Topics will be adjusted based on input from participants and discussions on day 1. Examples are:
a. Getting prepared for Horizon Europe
b. How to prepare for Plan S and Open Science
c. Ethics and compliance – now in research
d. Handling research infrastructures
e. Widening participation – is that me?
Facilitator: John Donovan, Technical University of Dublin and Evelina Brännvall, Luleå University of Technology
11:30 Conclusion and evaluation
12:30 Lunch
13:30 End


The EARMA Annual conference will start after the Leadership Event with the General Assembly at 15:30 March 27, 2019 in the conference venue